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Use case · 5S checklists

Run 5S audits
digitally

Digital 5S checklists for sort, set in order, shine, standardise and sustain. Every workplace is assessed and documented regularly.

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app.envoii.de

5S audit · production hall

Assess workplace line 200

5S checklist

Unnecessary items removed?
Tools in their fixed place?
Workplace clean & tidy?

📸 Document deviation

Photo of the workplace & comment…

S3 of 5

The problem

5S on paper does not work –
and everyone knows it

Without digital 5S checklists there is no transparency, no follow-up and no measurable improvement.

5S audits on paper only

5S checklists are filled in on paper, disappear into binders and cannot be evaluated.

No regular execution

5S walks get postponed or forgotten. Without digital reminders there is no consistency.

No before/after comparison

Without photos there is no proof that actions were implemented. Progress stays invisible.

Actions fizzle out

Improvements from 5S audits are noted but never tracked or completed.

No benchmarking possible

Without scores and trends, areas cannot be compared or improved in a targeted way.

Lack of acceptance

Paper-based 5S audits feel bureaucratic. Employees lose motivation.

Results

Improve 5S measurably

With envoii, 5S audits become transparent, traceable and effective.

80%
faster 5S walks
thanks to digital checklists on the tablet
100%
photo documentation
Before/after comparison for every area
35%
higher 5S scores
through consistent follow-up
0
forgotten actions
automatic reminders & tracking

The solution

envoii digitalizes your
5S audits completely

From the checklist through photo documentation to score comparison – all in one platform.

Digital 5S checklists

Structured checklists for all 5S categories: sort, set in order, shine, standardise and sustain.

5S checklist

5S audit – assembly area line 200

S1: Sort
1
2
3
4
5
Unnecessary items removed?
S2: Set in order
1
2
3
4
5
Tools in their defined place?
S3: Shine
1
2
3
4
5
Workplace cleaned?

Photo documentation & before/after

Photograph the condition of every area. At the next audit you see the progress right away.

📸 Before / after

BeforeClutter on the shelf
AfterTidy & labelled

✓ Improvement documented

Score increased from 2 to 4

Multilingual 5S audits

Translate 5S checklists automatically into the employee’s language – for international teams.

Language selection

🇩🇪 Deutsch
🇬🇧 English
🇫🇷 Français
🇪🇸 Español
🇮🇹 Italiano
🇵🇱 Polski

5S scores & trend analysis

Every area gets a 5S score. Track trends across weeks and months.

5S scores

5S score trend – line 200

S1: Sort4/5
S2: Set in order3/5
S3: Shine5/5
S4: Standardise3/5
S5: Sustain4/5
Overall score3.8 / 5

Automatic 5S reports

Complete 5S reports with scores, photos and actions – generated at the push of a button.

📊 Generate 5S report

AreaLine 200 – assembly
Date04/01/2026
Overall score3.8 / 5
Actions2 open

5S at the workplace via QR code

Scan a QR code and start the 5S checklist for that area instantly.

Weekly 5S walk
6 areas

Stay on top of things

5S status at a glance

Manage all 5S audits, scores and actions centrally.

app.envoii.de/reports

5S reports

Scores and actions from all 5S walks.

5S walks

24

Avg. score

3.8

Open actions

5

Area
Auditor
Status
Score
Action
Line 200 – assembly
PR
Auditor
Completed
4.2 / 5
Line 300 – packaging
PR
Auditor
Completed
3.4 / 5
Warehouse hall 1
PR
Auditor
Completed
4.6 / 5
Workshop – maintenance
PR
Auditor
Completed
2.8 / 5

Ready to digitalize your 5S processes

Book a free demo now and see how envoii speeds up your 5S documentation by 80%.

Free 30-minute demo
Individual consultation for your use case
No IT effort – ready to use immediately
Made & hosted in Germany
Book a demo now

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